Tinyfox.be is operated by the TINY FOX. Through this privacy statement, we explain what information we collect about you, what that information is used for and to whom the information is passed on. You will also find which rights you have and how to exercise them. This privacy statement applies to all interactions with you as a visitor to our website, as a customer, as a (potential) supplier or as a job applicant.

If you fail to provide us with necessary personal data, you may not be able to use our services.

This statement may change from time to time (see point 11 above).

1. Controller

The controller of your personal data is:

TINY FOX
Chemin du Renard 3
7750 Mont-de-l’Enclus

If you have any questions regarding the processing of your personal data, you can always contact us using the contact details described in point 10.

2. What personal data does TINY FOX process?

Depending on your capacity, your activity or your relationship with TINY FOX, we process the following personal data about you:

• identity and contact details (name, address, e-mail address, mobile phone number)
• IP address
• Other personal data that you actively provide to us in correspondence or by telephone

You are under no obligation to share this personal data with us, but you understand that TINY FOX may not be able to provide obtained services if you refuse to share your personal data with us.

3. Why does TINY FOX process your personal data?

TINY FOX processes your personal data for different purposes, depending on how and why you communicate with TINY FOX.

Recruitment
If you apply spontaneously or respond to one of our vacancies, we process your personal data for the purpose of further handling the recruitment process. This processing is based on our legitimate interest in finding a suitable candidate for the position. This interest is always weighed against your interest as an applicant.

If we do not currently have a suitable vacancy available for you, but we would like to keep you on our database for any future vacancies, we will always ask for your permission to do so.

Contact form website
When you contact us via the contact form on our website, we process your personal contact details in order to manage and answer your queries. The processing of your personal data in this case is based on our legitimate interest, in particular fulfilling your request after you contact us.

Newsletter
When you subscribe to our newsletter, we process your e-mail address. This processing is based on your consent.
If you are a customer of TINY FOX, you will also receive our newsletter. This processing is based on our legitimate interest, in particular keeping our customers informed about our activities.
You have the option to unsubscribe from our newsletter at any time via the unsubscribe link at the bottom of each newsletter.

Customer management
When you are a customer of TINY FOX, we process all the data necessary to create our customer record and execute our agreement. For example, think of your contact details, VAT number, account number etc. This processing is based on the agreement between you and TINY FOX.
This processing is based on the agreement between you and TINY FOX. This includes your name, phone number and e-mail address. Such processing is in our legitimate interest, being efficient contact with our suppliers.

Supplier management
If you are a supplier of TINY FOX, we process the personal data of our contact person with you as a supplier. These are always purely your contact details such as name, e-mail address and possibly a phone number. Such processing is necessary for the performance of the agreement between and us or is in our legitimate interest, being efficient contact with our suppliers.

With whom do we share your personal data?

We always process your personal data with due care and in compliance with relevant data protection legislation. As such, we never share your personal data with third parties unless it is necessary to provide our services to you.

Thus, we may use third parties in the performance of our activities. These third parties may thereby gain access to your personal data. This includes our IT, cloud and software suppliers who access your personal data for storage, maintenance or support purposes.
Such service providers may not use your personal data for their own purposes in any way.

Your personal data may also be shared in the context of a business transaction such as, for example, during the sale of (part of) the company or a reorganisation, merger, joint venture or other disposition of the company, its assets or shares.

5. How long do we keep your personal data?

TINY FOX will retain your personal data for as long as necessary for purposes as stated above or to comply with any legal obligation imposed on us. For example, we need to keep invoices as part of our accounting obligations for a certain period of time.

6. Transfer outside the EU/EEA

TINY FOX does not transfer your personal data to countries based outside the European Economic Area.

7. Security measures

TINY FOX undertakes to the best of its ability to take all reasonable measures to ensure the protection of your personal data to protect it from misuse, loss and unauthorised access. These measures are always based on the current state-of-the-art. For example, all data you exchange with TINY FOX via the website is encrypted with SSL security based on the HTTPS protocol.

8. What are your rights?

You have various rights regarding the personal data we process about you.
You can exercise these rights by contacting us using the contact details described in point 10.

As part of our identification obligation, we may ask you to provide us with a copy of your identity card.

1. Right of inspection and correction

If you would like to know what personal data TINY FOX processes about you and for what purposes, please contact us. You can also request that any incorrect personal data be corrected or that your data be changed.

2. Right to removal and restriction

You have the right to ask us to delete your personal data. Certain data may be retained by TINY FOX after your deletion request. For example, because we have a legal obligation to keep the data for a certain period of time.
If you have legitimate reasons to do so, you can ask us to restrict the processing of your personal data. For example, because you dispute the accuracy of your data.

3. Right of objection

If the processing of your personal data is based on our legitimate interest or is in the framework of fulfilling a task of public interest or public authority, you can object to the processing of your personal data in a reasoned manner.

4. Right to data portability

If we process your personal data on the basis of your (explicit) consent or in the context of the performance of the agreement between you and us, you may request us to provide you with the personal data you have provided to us in a structured, common and machine-readable form or to transfer it to another controller, provided that the processing is carried out through automated processes.

5. Right to withdraw your consent

If the processing of your personal data by TINY FOX is based on your (explicit) consent, you have the right to withdraw this consent at any time. However, the withdrawal of your consent does not affect the lawfulness of the processing prior to the withdrawal of your consent.

6. Right to complain

You have the right to complain to the Data Protection Authority if you have a complaint about TINY FOX’s use of your personal data.

Data protection authority
Drukpersstraat 35
1000 Brussel
contact@apd-gba.be

9. Hyperlinks

The website www.tinyfox.be may contain hyperlinks to other parties’ websites. TINY FOX is not responsible for the privacy policies of those other parties’ websites.

10. Contact

If you have any questions about the processing of your personal data by TINY FOX, this Privacy Statement or wish to exercise your rights as described in point 8, please contact us at:

• By e-mail: info@tinyfox.be
• By post: Tiny Fox Communication, Chemin du Renard 3, 7750 Orroir, Belgium

11. Changes

We reserve the right to change this privacy statement from time to time. You can always find the latest version at www.tinyfox.be/privacy.